Case example — Legalisation: company affidavit (Phichit → Germany)

Illustrative scenario compiled from commonly encountered case patterns. It is not a client record and is not legal advice for any specific matter.

Situation summary

A Thai national domiciled in Phichit needs a company affidavit for opening an overseas bank account or completing a banking transaction in Germany. The engagement covers certified translation · MFA consular legalisation · Apostille. The main risk to manage is: Name spellings differ between documents (Thai versus English). Indicative timeframe roughly 5–7 working days, subject to the agency's queue.

Applicant	A Thai national domiciled in Phichit
Area	Phichit (Central Thailand)
Document	company affidavit
Destination	Germany — the Standesamt or the German Embassy
Purpose	opening an overseas bank account or completing a banking transaction
Services used	certified translation · MFA consular legalisation · Apostille
Indicative timeframe	roughly 5–7 working days (subject to agency queue)

Steps we handle

Establish how many layers of certification the Standesamt or the German Embassy requires and which channel the destination embassy accepts applications through.
Obtain a freshly issued company affidavit and prepare the translation in a format the Department of Consular Affairs can certify.
File the legalisation request with the Department of Consular Affairs first, then submit to the destination embassy.
Translate using the issuing authority's official names and reconcile every reference number and date with the original.
File the legalisation request with the Department of Consular Affairs, Ministry of Foreign Affairs, within the queue it operates.
Request the Apostille for destinations that are Convention parties and check the certificate format before dispatch.
Run a final checklist before handover and flag the follow-up risks if the receiving authority asks for further documents.

Documents to prepare

Requirements notice from the destination authority or embassy
Power of attorney with ID copies of both grantor and attorney
Original company affidavit
Translation prepared in a format the Department of Consular Affairs can certify

Common rejection cause and how to avoid it

Watch out for: Name spellings differ between documents (Thai versus English)

How to prevent it: Check every spelling against the passport before signing and attach the name-change certificate where one exists

Frequently asked questions about this case

How many steps does a company affidavit in Phichit take before it can be used in Germany?

Following the order the authorities expect, this type of file runs through 7 main steps, starting with "Establish how many layers of certification the Standesamt or the German Embassy requires and which channel the destination embassy accepts applications through." and ending with "Run a final checklist before handover and flag the follow-up risks if the receiving authority asks for further documents.". The receiving body is the Standesamt or the German Embassy, which checks both the content and the order of certification. Skipping a step usually means the file is returned and the process restarts.

Which documents do I need to prepare for this company affidavit case?

Prepare Requirements notice from the destination authority or embassy · Power of attorney with ID copies of both grantor and attorney · Original company affidavit · Translation prepared in a format the Department of Consular Affairs can certify before the first step. Names in English must match the passport spelling on every document, and a freshly issued copy is safer when the receiving authority sets a validity window.

How long does the process take?

As a general rule, the working estimate is roughly 5–7 working days, depending on government queues and public holidays. Allow extra time when several layers of certification are required or when originals travel between provinces.

What most often causes this document to be rejected?

Name spellings differ between documents (Thai versus English) — the fix is: Check every spelling against the passport before signing and attach the name-change certificate where one exists. Checking this single point before filing removes the most common cause of a second round.

Can this be handled remotely from outside Phichit?

Yes. Most clients in Phichit send photos of the documents for a pre-check, then courier the originals. Our team files, follows up with the authority, and ships the finished documents back to the address provided.

Where can I verify the official requirements?

In practice, verify with Department of Business Development, Ministry of Commerce (https://www.dbd.go.th/), which Company registration records, certified company affidavits, and registered-name verification.. Government fees and timelines can change, so confirm before filing.

Official source

Department of Business Development, Ministry of Commerce — Company registration records, certified company affidavits, and registered-name verification.

Government fees and processing times can change. Always confirm with the authority before filing.

More case examples in Phichit

Real-world examples handled in the same province, both in this service and in the services that usually follow it.

Browse other Legalisation case examples·อ่านฉบับภาษาไทย

International Document Services

With "International Document Services", the outcome is decided by certification order rather than translation alone. We map the full International Document Services routing before anything is filed, so the chain holds at the destination office. We handle files from Bangkok, upcountry, and overseas clients working through a power of attorney. Every matter has one named owner, with a Notarial Services Attorney (registered with the Lawyers Council of Thailand) performing the final certification review before release. The written quote lists the professional fee, official government rates with no markup, and shipping at cost — no hidden extras — under either a standard 5-7 business day or a rush 1-3 business day schedule.

International Document Services — service overview

With "International Document Services", the outcome is decided by certification order rather than translation alone. We map the full International Document Services routing before anything is filed, so the chain holds at the destination office.
We handle files from Bangkok, upcountry, and overseas clients working through a power of attorney. Every matter has one named owner, with a Notarial Services Attorney (registered with the Lawyers Council of Thailand) performing the final certification review before release.
The written quote lists the professional fee, official government rates with no markup, and shipping at cost — no hidden extras — under either a standard 5-7 business day or a rush 1-3 business day schedule.

Documents required for International Document Services

Original document required for International Document Services (or a freshly issued certified copy within its validity window)
Copy of national ID or passport, signed and dated as a true copy
Power of attorney (if a representative will handle it) with a 30 THB revenue stamp
Destination details: country, receiving authority, purpose, and required deadline

International Document Services: the working sequence

1. Send scanned copies of the International Document Services source documents via LINE/email for a free initial review.
2. We confirm eligibility and issue a written quote with a committed turnaround.
3. You deliver originals to our office (or book a Bangkok pickup) and pay a 50% deposit.
4. We translate, certify, and submit to each Thai authority in the order the destination accepts.
5. Final documents are scanned and emailed for your review before physical dispatch.
6. We ship by EMS domestically and DHL/FedEx internationally, with tracking numbers.

Timeline and fees for International Document Services

Standard turnaround for International Document Services: 5-7 business days from receipt of complete originals.
Rush turnaround: 1-3 business days (rush surcharge applies).
Government fees are charged at official rates with no markup.
Domestic EMS at Thailand Post rates; international DHL/FedEx at actual weight-based rates.

Re-filing triggers in International Document Services matters

Using a translator without an official seal — the MFA and embassies will not accept it, and the chain restarts.
Submitting an uncertified photocopy instead of the original — the receiving office will not review it and you rejoin the queue.
Dates that disagree across documents — this must be fixed at the issuing agency; it cannot be corrected at the translation stage.
Name mismatch between the document and the passport — embassies reject these. Correct it at the district office before translating.

FAQ

What does the International Document Services fee include?: Professional service fee, government fees at official rates, domestic EMS, and international courier where applicable — each listed separately in the quote.
Do I have to visit the office?: No. Send originals by EMS or book a Bangkok pickup; completed documents are returned by domestic post or international courier.
How long does International Document Services take?: Standard turnaround is 5-7 business days; rush is 1-3 business days, counted from receipt of complete originals.
Will the International Document Services result be accepted abroad?: It depends on the destination. Hague Convention member states accept an apostille directly; non-member states need an additional embassy legalization step.