Case example — Notary Public: board of directors' resolution (Prachin Buri → China)

Illustrative scenario compiled from commonly encountered case patterns. It is not a client record and is not legal advice for any specific matter.

Situation summary

A Thai national domiciled in Prachin Buri needs a board of directors' resolution for a visa or residence application in China. The engagement covers Notary Public (Notarial Services Attorney) · certified translation · MFA consular legalisation. The main risk to manage is: Name spellings differ between documents (Thai versus English). Indicative timeframe roughly 5–7 working days, subject to the agency's queue.

Applicant	A Thai national domiciled in Prachin Buri
Area	Prachin Buri (Eastern Thailand)
Document	board of directors' resolution
Destination	China — the Embassy of the People's Republic of China
Purpose	a visa or residence application
Services used	Notary Public (Notarial Services Attorney) · certified translation · MFA consular legalisation
Indicative timeframe	roughly 5–7 working days (subject to agency queue)

Steps we handle

Confirm what the Embassy of the People's Republic of China accepts: the document format required and how many layers of certification apply.
Check the board of directors' resolution against the signatory's passport or Thai ID card for spelling, dates and completeness.
Book the signing appointment before a lawyer commissioned as a Notarial Services Attorney.
Translate using the issuing authority's official names and reconcile every reference number and date with the original.
Book the signing appointment before a lawyer commissioned as a Notarial Services Attorney.
File the legalisation request with the Department of Consular Affairs, Ministry of Foreign Affairs, within the queue it operates.
Run a final checklist before handover and flag the follow-up risks if the receiving authority asks for further documents.

Documents to prepare

The signatory's original passport or Thai ID card
Original board of directors' resolution
Copy of the house registration
Most recent company affidavit (for corporate applicants)

Common rejection cause and how to avoid it

Watch out for: Name spellings differ between documents (Thai versus English)

How to prevent it: Check every spelling against the passport before signing and attach the name-change certificate where one exists

Frequently asked questions about this case

How many steps does a board of directors' resolution in Prachin Buri take before it can be used in China?

Following the order the authorities expect, this type of file runs through 7 main steps, starting with "Confirm what the Embassy of the People's Republic of China accepts: the document format required and how many layers of certification apply." and ending with "Run a final checklist before handover and flag the follow-up risks if the receiving authority asks for further documents.". The receiving body is the Embassy of the People's Republic of China, which checks both the content and the order of certification. Skipping a step usually means the file is returned and the process restarts.

Which documents do I need to prepare for this board of directors' resolution case?

Prepare The signatory's original passport or Thai ID card · Original board of directors' resolution · Copy of the house registration · Most recent company affidavit (for corporate applicants) before the first step. Names in English must match the passport spelling on every document, and a freshly issued copy is safer when the receiving authority sets a validity window.

How long does the process take?

Following the order the authorities expect, the working estimate is roughly 5–7 working days, depending on government queues and public holidays. Allow extra time when several layers of certification are required or when originals travel between provinces.

What most often causes this document to be rejected?

Name spellings differ between documents (Thai versus English) — the fix is: Check every spelling against the passport before signing and attach the name-change certificate where one exists. Checking this single point before filing removes the most common cause of a second round.

Can this be handled remotely from outside Prachin Buri?

Yes. Most clients in Prachin Buri send photos of the documents for a pre-check, then courier the originals. Our team files, follows up with the authority, and ships the finished documents back to the address provided.

Where can I verify the official requirements?

Following the order the authorities expect, verify with Lawyers' Council of Thailand under Royal Patronage (https://www.lawyerscouncil.or.th/), which Notarial Services Attorney licensing — who may lawfully notarise documents in Thailand.. Government fees and timelines can change, so confirm before filing.

Official source

Lawyers' Council of Thailand under Royal Patronage — Notarial Services Attorney licensing — who may lawfully notarise documents in Thailand.

Government fees and processing times can change. Always confirm with the authority before filing.

More case examples in Prachin Buri

Real-world examples handled in the same province, both in this service and in the services that usually follow it.

Browse other Notary Public case examples·อ่านฉบับภาษาไทย

Notary — Prachinburi Board Resolution Area

Most delays in "Notary" matters come from re-filing, not from the work itself. Our Notary Public Services in Thailand team therefore verifies destination requirements first and only then walks the file through the accepted sequence. For clients based in Prachinburi Board Resolution, we accept originals by courier or arrange a scheduled pickup. Every matter has one named owner, with a Notarial Services Attorney (registered with the Lawyers Council of Thailand) performing the final certification review before release. We separate our own fee from government charges and actual shipping cost, so the quote shows exactly where each baht goes. Two service windows are available: standard 5-7 business days, rush 1-3 business days.

Notary — service overview

Most delays in "Notary" matters come from re-filing, not from the work itself. Our Notary Public Services in Thailand team therefore verifies destination requirements first and only then walks the file through the accepted sequence.
For clients based in Prachinburi Board Resolution, we accept originals by courier or arrange a scheduled pickup. Every matter has one named owner, with a Notarial Services Attorney (registered with the Lawyers Council of Thailand) performing the final certification review before release.
We separate our own fee from government charges and actual shipping cost, so the quote shows exactly where each baht goes. Two service windows are available: standard 5-7 business days, rush 1-3 business days.

Documents required for Notary

Original document required for Notary (or a freshly issued certified copy within its validity window)
Copy of national ID or passport, signed and dated as a true copy
Power of attorney (if a representative will handle it) with a 30 THB revenue stamp
Destination details: country, receiving authority, purpose, and required deadline

How Notary runs, stage by stage

1. Send scanned copies of the Notary source documents via LINE/email for a free initial review.
2. We confirm eligibility and issue a written quote with a committed turnaround.
3. You deliver originals to our office (or book a Bangkok pickup) and pay a 50% deposit.
4. We translate, certify, and submit to each Thai authority in the order the destination accepts.
5. Final documents are scanned and emailed for your review before physical dispatch.
6. We ship by EMS domestically and DHL/FedEx internationally, with tracking numbers.

Timeline and fees for Notary

Standard turnaround for Notary: 5-7 business days from receipt of complete originals.
Rush turnaround: 1-3 business days (rush surcharge applies).
Government fees are charged at official rates with no markup.
Domestic EMS at Thailand Post rates; international DHL/FedEx at actual weight-based rates.

Re-filing triggers in Notary matters

Name mismatch between the document and the passport — embassies reject these. Correct it at the district office before translating.
Skipping MFA legalization before the embassy step — this costs multiple trips and several weeks.
Originals outside the validity window — many destinations require documents issued within 3-6 months. Confirm with the receiving authority first.
Submitting an uncertified photocopy instead of the original — the receiving office will not review it and you rejoin the queue.

FAQ

What does the Notary fee include?: Professional service fee, government fees at official rates, domestic EMS, and international courier where applicable — each listed separately in the quote.
How long does Notary take?: Standard turnaround is 5-7 business days; rush is 1-3 business days, counted from receipt of complete originals.
I'm based in Prachinburi Board Resolution — do I need to visit the office?: No. Send originals by EMS or book a Bangkok pickup; completed documents are returned by domestic post or international courier.
Will the Notary result be accepted abroad?: It depends on the destination. Hague Convention member states accept an apostille directly; non-member states need an additional embassy legalization step.

Notary Public in Thailand — In-Depth Practitioner Guide

Editorial photograph of a notary embosser sealing a bilingual legal document — Editorial illustration (AI-generated, editorially reviewed — no real persons or brand logos depicted).

Regulatory & Standards Citations

สภาทนายความในพระบรมราชูปถัมภ์ — ระเบียบว่าด้วยการรับรองลายมือชื่อและเอกสาร (Notarial Services Attorney) พ.ศ. 2546 และที่แก้ไข [source]
Hague Conference on Private International Law — Convention of 5 October 1961 Abolishing the Requirement of Legalisation for Foreign Public Documents (Apostille Convention) [source]
กรมการกงสุล กระทรวงการต่างประเทศ — แนวปฏิบัติการรับรองเอกสารเพื่อใช้ในต่างประเทศ [source]

Common Pitfalls (From Field Experience)

Signing before arriving at the notary — the signatory must physically sign in the notary's presence.
Using an expired passport or ID on the day of notarization voids the certification.
Self-translating documents rather than using a Ministry of Justice–listed translator often causes rejection abroad.
Conflating Notary with Apostille — Thailand is not (yet) a Hague Apostille state, so documents still require MFA + destination-embassy legalization.

Decision Tree

ประเทศปลายทางเป็นสมาชิก Hague Apostille?: Yes → ยังต้องรับรอง MFA ก่อน (ไทยยังไม่ใช่ภาคี — ทำ Legalization chain แทน Apostille); No → ทำ Notary → MFA → สถานทูตปลายทาง
เอกสารเป็นสำเนา (copy) หรือต้นฉบับ?: Yes → ใช้ 'Certified True Copy' notarization; No → ใช้ 'Signature Witnessing' หรือ 'Affidavit' notarization
ต้องใช้ภาษาอังกฤษที่ปลายทาง?: Yes → แปลก่อน → นักแปลรับรอง → Notary รับรองลายมือชื่อนักแปล; No → Notary ต้นฉบับภาษาไทยได้ แต่ปลายทางอาจขอแปล

Options Compared

Option	Best for	Timeline	Cost (THB)
Notary Public (ทนายโนตารี)	ยืนยันตัวตน / สำเนาถูกต้อง / ลายมือชื่อ	1 วัน	1,000–2,500 / ฉบับ
MFA Legalization	รับรองเพื่อใช้ต่างประเทศ (ไม่ใช่ Apostille)	2–4 วันทำการ (ปกติ) / 1 วัน (ด่วน)	200 (ปกติ) / 400 (ด่วน) ต่อฉบับ
Embassy Legalization	ขั้นสุดท้ายก่อนใช้ในประเทศปลายทาง	ขึ้นกับสถานทูต (1–15 วัน)	500–5,000 / ฉบับ